Details have now been provided to primary school head teachers about the new Selection Review process, which replaces the previous non-qualification appeal process.
I have copied and pasted the relevant section of the Head's Manual below. The full document can be found here,
, the Review Section (F) is on pp. 35 - 39, and the Selection Review forms are on pp. 64 - 67.
What is a Selection Review?
The Selection Review Process has been designed to provide a fair, consistent and transparent process that can be accessed by the parents of children who have not qualified for grammar school by virtue of the 11+ test results. Buckinghamshire grammar schools developed the process in conjunction with the Local Authority and primary school headteachers during 2012.
The process will be administered on behalf of the grammar schools by the LA acting as the ‘11+ Testing Administrator.
This local review process does not replace a parent’s right of appeal against the refusal of a place at a school for which they have applied. In the summer term parents of non-qualified children will be able to appeal for a grammar school and, as part of that appeal, they can ask the Independent Appeal Panel to consider whether the child’s review was carried out in a fair, consistent and objective way. Following an unsuccessful review, an IAP will only consider whether each child’s review was carried out in a fair, consistent and objective way. It would be only if there is no evidence that this was the case that they would consider other evidence provided by the parent seeking to demonstrate that their child is of the academic standard required for a grammar school.Compilation of the Selection Review Panel (SRP)
Each SRP will consist of three serving headteachers – two secondary headteachers and one primary headteacher - drawn from a trained pool. A panel will have a quorum of three. Additionally, for each review panel, a further primary and secondary headteacher will be nominated as substitutes.
To avoid conflicts of interest, cases for the primary panel members’ schools will not be scheduled for a panel they are sitting on. All panel members will be required to complete a Declaration of Interest form in order to avoid hearing cases of pupils known to them or schools in which they have an interest.
Cases will be allocated to panels in no particular order or category except for cases previously considered by the Special Access Panel (panel that sits prior to the testing to consider any special adjustments to the testing method) which will be allocated to a panel which will have information from an educational psychologist. However, the EP has no vote, providing professional information only.
Late testers (and exceptional late review requests) will be considered at regular intervals.
Where the case has already been considered by the Special Access Panel then the paperwork from this panel will be provided to the SRP, this will include the pro forma used to record the panel’s decision. SR panels will be moderated for consistency by a former primary school headteacher who will observe a selection of panel meetings.
Parents will be advised of the outcome of their review in writing. The outcome letter will include a summary of the process, including the moderation stage. For each child who is unsuccessful, this letter will also include a summary of the decision and the information considered by the panel including whether the Headteacher’s Selection Review Summary Sheet was part of the case. Parents will also be advised about the right of, and grounds for, appeal.
The Clerk to the Selection Review Panel will record the review decision for each child on an individual pro forma. This, together with the child’s review paperwork and decision letter will be provided to the Independent Appeal Panel should an appeal subsequently take place.Triggering a selection review
After the results are released in November, parents may wish to speak with their child’s headteacher to help them decide whether their child would be appropriately placed in a grammar school and whether any review is likely to be strongly supported. Headteachers will be asked to complete the Headteacher’s Selection Review Summary Sheet, and will be sent the paperwork for the review so that they may provide it to parents. The results will be provided to LA and Partner school headteachers so that they can have an indication regarding which pupils will be going to review, and to enable headteachers to anticipate the need for paperwork being requested.
An example of the Headteacher’s Selection Review Summary Sheet attached as an appendix and a template is available to download and complete from the SchoolsWeb.
A copy of the completed Headteacher’s Selection Review Summary Sheet should be given to the parents. Additional letters of support will not be considered either from the headteacher or other school staff as the Selection Review Summary Sheet can be amended to indicate that it contains the opinions of all the school staff. It can expand if filled in electronically to incorporate longer statements of support. If you provide the document to parents as a soft copy we suggest you convert the final version to a pdf before providing it to them.
Where a child has recently joined the school, every effort should be made to include information from the previous headteacher when completing the Headteachers Selection Review Summary Sheet.
The decision to request a review is a decision that only parents can make. The case of any child who has not qualified can be considered at selection review. However, not every child’s review will be successful.
Parents will request a Selection Review by completing and returning the Parents’ Selection Review Request Form (an example is attached as an appendix) following the receipt of their child’s test results. However, primary school headteachers may also encourage a parent to request a review and support them in completing the paperwork.
Parents have 14 days to return the request form (and supporting evidence) following receipt of their child’s test results. Parent Partnership or similar support can be provided on request if a parent has difficulty in completing the forms.
For administrative clarity parents are asked to send in the Review Request form, the Headteachers Review Summary Sheet and any other paperwork they wish to submit. Parents must be aware that the contents of the headteacher form are your professional judgement of the child, and you must not change your comments to be more favourable to the child solely at the request of the parents.
Parents must return their Selection Review Request form to the Admissions and Transport Team by the deadline. If a request form is received later than this, it may not be possible to schedule the review within the normal timescale. Where parents are awaiting further information to support their review they should not delay sending the review request form. Instead they should indicate that further information is due to follow (for receipt by 14 December) and return the form to the Admissions and Transport Team at:
Admissions and Transport Team
Learning, Skills and Prevention
Buckinghamshire County Council
Aylesbury HP20 1UZ.
Tel: 01296 383250
Or email to: email@example.com
For test results issued on 30 November 2012, parents have until 14 December 2012 to return their completed review request form. Otherwise, they have 14 school days from the date on the review form.
Selection reviews will be heard during January and the outcomes will be posted to parents on 8 February 2013. Headteachers will be advised of the outcomes at this time.The following explains how you should manage the selection review documentation:
Meet with the parents
Provide parents with a Selection Review Pack which includes:
1. Parents Selection Review Request Form
2. Information Leaflet
Discuss the possibility of pursuing a selection review with the parent and, if requested, complete the Headteacher’s Selection Review Summary Sheet returning it to the parent for submission to the Admissions and Transport Team. At the same time, you may send a master copy to the Admissions and Transport Team for safekeeping and keep a copy for your own records.
It is only on receipt of the parent’s Review Request Form indicating either that the headteachers form is enclosed or is not going to be submitted that the Admissions and Transport Team will allocate a SRP date for the case to be considered. Parents’ forms sent in with the headteacher’s form ‘to follow’ will only be scheduled when the parent sends in the rest of the outstanding information. Receipt will be acknowledged within 5 working days.
Once all the reviews have been considered there will be a moderation exercise and only then, once this is completed, will the outcomes be released.
Ensure that parents are aware that information relating to their child’s performance in the tests (including raw scores and test paper analysis where this has been requested) and any request for adjustments to the test materials or conditions (made under the Equality Act 2010) will be provided to the SRP. Section I4 details how parents can request a remark of their child’s test papers, the release of their raw test scores and an analysis of their scoring in the individual sections of each test.
In some cases having read their copy of the Headteacher’s Selection Review Summary Sheet, parents may not wish for it to be considered by the Selection Review Panel. In this instance, parents indicate this by ticking the box on the Selection Review Request Form. This process has been adopted to ensure each case considered by the SRP only contains information according to the parents’ wishes.
Parents can send the information listed below in support of their review either with their Selection Review Request Form or at a slightly later date. However, all supporting information, including the Headteachers Selection Review Summary Sheet, must be received by 14 December 2012 at the very latest
.Key information that the panel needs to make a decision
• Key Stage 1 information should be included if there is concern that recent performance has dipped due to social/medical reasons.
• Other professional evidence could be included (medical /social /other educational evidence)
• Parents are asked to evidence the ill health of a child at the time of testing. Also, to evidence parental illness, and to provide evidence from their employer/senior officer to explain lengthy absences such as parent serving in armed forces abroad in combat zone. Additionally, evidence of exceptional circumstances in the lead up to the tests may be provided e.g. significant issues such as evidence of house move, death of close family member.
• The Selection Review Panel do not require to see school work and, if it is provided, will not include it as part of their decision making.2. Good practice
Children on the same scores may have different outcomes and this will be as a result of the weight of information provided. Invariably, successful cases have strong headteacher support and there are often significant factors that mean the child will not have been able to perform to the required level. However, it is important to remember that each case is decided upon its own merits. The SRP will normally expect there to be strong evidence of both high academic ability and exceptional reasons for underperformance in the tests.
Please be realistic when completing the Headteacher’s Selection Review Summary Sheet.
• Predicted SATs need to be realistic in the light of the strength of your recommendation and your school’s historic SATs results.
• When quoting any test batteries such as CATS all results should be included, please do not quote partial or selected elements only.
• Extenuating circumstances can be referred to at question 6.
• Be aware that your choice of language is important on the form as it will indicate the degree of support you are expressing.
Please also refer to B15.