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 Post subject: Re: CCHS/KEGS Prom
PostPosted: Mon Jul 23, 2018 1:16 pm 
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Joined: Tue Aug 16, 2011 2:47 pm
Posts: 1515
Location: Ēastseaxe
This year prom was at Boreham House a lovely venue. CCHS students organised it (I think) and all yr 11 KEGS boys were invited. Payment £50 were made to a parent's account. Food Buffet style. Party finished at 11pm. There was no after party as far as I know. Everyone looked amazing.

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 Post subject: Re: CCHS/KEGS Prom
PostPosted: Mon Jul 23, 2018 1:23 pm 
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Joined: Mon Feb 12, 2007 2:21 pm
Posts: 16254
ahap wrote:
Payment £50 were made to a parent's account...


That's not a great idea .. presumably the parent is sending you all a copy of expenses etc?


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 Post subject: Re: CCHS/KEGS Prom
PostPosted: Mon Jul 23, 2018 7:47 pm 
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Joined: Wed Aug 25, 2010 3:58 pm
Posts: 800
All the mums I go out with were a bit :shock: at the idea of paying into a random account... but did anyway!

There was an after-prom in Little Baddow. A good deal closer than Epping. I enjoyed seeing all the photos. They all looked amazing and very grown up.


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 Post subject: Re: CCHS/KEGS Prom
PostPosted: Wed Jul 25, 2018 6:54 am 
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Joined: Tue Mar 04, 2008 3:28 pm
Posts: 3030
The problem we came across was the school wouldn't handle money because they would then be associated with the event and there were insurance issues.

If you are in this position as the organiser the important thing is to make sure there is a clear audit trail and to avoid handling cash so you can demonstrate all income and expenditure if challenged.

We considered opening a new bank account with another parent but then your credit history can get linked to theirs. There are other kinds of account which avoid this but it's more of a faff to open them.

In our case the cost of a ticket was not significant ( just a disco and basic buffet) and DC had successfully run several charity events previously so I guess trust had been built and we were happy to take the responsibility.

If you are looking at larger amounts than opening a proper account for the purpose would seem advisable. Keeping clear and verifiable records still being essential.

I believe in many cases the parents' association will either organise or oversee the event.


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