Remember that, under the Data Protection Act, you have a legal right to your child’s school record. In the first instance, it’s best just to ask to see the record. If the school doesn’t co-operate fully, the following makes clear what your rights are.
“Technical Guidance Note – Access to personal information held by schools in England.”http://www.ico.gov.uk/tools_and_resourc ... ction.aspx
The following extract is relevant: bq. under the Education (Pupil Information) (England) Regulations 2005, referred to here as the Regulations, a parent has the right to access their child’s educational record. Under the subject access right parents will only be able to see all the information about their child when the child is unable to act on their own behalf or gives their consent.
Who has responsibility for requests for information? bq. Under the Regulations, requests from parents to view their child’s educational record should be dealt with by the Board of Governors. All other requests for personal information from the pupil, or someone acting on their behalf, should be dealt with by the school. In practical terms this will make little difference in dealing with requests. However, it is important that requests for personal information are passed to the appropriate person as soon as possible after the request is received.
Requests for information from pupils, or parents, for information that contains, wholly or partly, an educational record must receive a response within 15 school days.
Unless a parent simply asks to see the official educational record under the Regulations, schools and authorities are entitled to receive any fee first.
The scale of charges for a copy of the record is shown further down. Note that the correct approach is actually to make your request to the Governors, not the Head. I suggest that you copy the Head though, because the clock will need to start ticking as quickly as possible.
I would recommend a polite note saying that you now realise that you should have quoted the DPA specifically in your request, and hope that they will now be able to provide you with a copy of your child's record within the 15 days that the DPA specifies.
I am not quite so hot on the FOI Act, but I believe that there is a specific exemption where amounts of data are very small and could therefore lead to individuals being identified. Etienne is probably the best person to answer that question.